Monthly Archives: June 2013

Revised Constitution

Monifieth Local History Society

                                      Constitution.

  1. 1.  The name of the group shall be Monifieth Local History Society.
  2. 2.  Aims and Objectives.

2.1        To act as a group catering for residents and other groups interested in research, and representing Local History in the Monfieth area.

2.2        The aim of the group shall  be to advance the education of the public about the history of the Monifieth area and in furtherance of this aim develop and share Local History information through events, displays of common interest to the residents of Monifieth, Angus, also nationally and internationally.

  1. 3.  Structure

3.1        The group shall consist of individuals and group representatives interested in researching

3.2         and producing local history projects, information and literature. Any individual interested in the society is entitled to apply for membership. Representatives of appropriate Angus Council departments may form part of the group as non voting members in accordance with Angus Council regulations.

3.3         The group reserve the right to suspend or refuse membership.

  1. 4.  Powers

4.1        The group shall be empowered to organise events, fund raise, and produce a Newsletter as part of the informing process.

 

4.2        The group shall be a non profit making organisation.

  1. 5.  Meetings

5.1        The group shall meet on a regular basis , at a suitable venue.

5.2        The committee shall meet on a monthly basis, as and  when required.

5.3        An Annual General Meeting shall be held once a year, when the President`s report and Treasurer`s statement and Accounts shall be presented for approval. At this meeting an election of the President, Secretary, Vice President and Treasurer will take place. Two examiners will be appointed to check the statement of accounts. Members shall receive 21 days notice of the said Annual General Meeting.

5.4        A request for an Extra –ordinary General Meeting may be made by any member subject to written application containing the signature of not less than three of the members. This meeting will take place within 28 days as receipt of application, giving seven clear days notice to all members.

5.5          A quorum for any Annual General Meeting and Extra-ordinary General Meeting  which may occur, shall consist of not less than 3 members or 50% of the current membership which ever is the smaller.

6     Voting

6.1                    Only those present at ant General Meeting are entitled to vote, and

Each member will be entitled to one vote.

6.2                    A simple majority at any quorate meeting shall take decisions. In the       

Event of a tied vote the President shall hold the casting vote in addition to his/her deliberate vote.

7     Finance

7.1                    Any money received on behalf of the group shall be lodged in a bank account and administered by the person appointed Treasurer.

7.2                    Any 2 of 3 Office Bearers will be required to authorise cheques.

7.3                    The President  nominated by the group will sign funding application and acceptance  of funding awards and grants.

7.4                    No member shall incur expenses on behalf of the group without prior permission of the President  or Treasurer.

7.5                    The financial year shall be from November 1st – October 31st. Books shall be presented for examination within two months of the end of the financial year.

7.6                    The group shall have powers to get annual fees  if and when deemed necessary

8     Constitution

8.1                    A request for alteration to the Constitution must be received at least 28 days prior to the date set for the Annual General Meeting.

Such a request should be signed by a proposer and a seconder. 

9     Dissolution

9.1                    The group may be dissolved at any time but only at an Annual  General Meeting / Extra –ordinary General Meeting and any such decision must be supported by two-thirds of those attending.

9.2                     Any assets of the group, either cash or property will be allocated to a group of charitable status with similar aims.  None of the Society`s assets may be distributed or otherwise Applied (on being wound up at any other time ) except to further it`s charitable purposes.  The recipient group will be selected at this meeting and assets will be disbursed within 28 days.

9.3                    Before assets have been disbursed all monies owed by the group will be paid.

           

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